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CTTL Faculty Repository: Accommodations and the EAC

Tutorials, articles, and professional development artifacts for faculty

Educational Access Center FAQ (file)

Tech Tools Available for Students (link)

Screen shot Tech Tools for Academic Success

Kim Saccio-Kent with the Educational Access Center has developed this site to help students. 

EAC Syllabus Statement

Sample for an online syllabus with active links

If you have a documented disability and need accommodations for this class, please contact the Educational Access Center (EAC) for assistance. You may apply for EAC services by completing the EAC Application for Services.  

If you have already been approved for accommodations, please send me your accommodation letter as soon as possible. If you need to request your accommodation letter, you may complete the EAC Request for Accommodation Letter.

The EAC is located in Building 5, Room 5132. You may contact the EAC by calling (650) 738-4280 or emailing 

Giving Extra Time on a Quiz in Canvas (link)

Common Accommodations for Testing, Note-taking, and Physical Limitations

Extended Time on Tests & Distraction Reduced Testing Environment 

When a student is authorized for extended time on tests and distraction reduced testing environment, test proctoring services are provided by the EAC so that students may take their tests with these accommodations. 

In Person  -  Students who are requesting to take their tests at the EAC must complete a Test Accommodation Request Form. They may complete an online form or a hard copy form. If the student has completed an online form, you should receive an Instructor's Test Accommodation Request Form via email for you to input your test information and upload a copy of your test. If the student has completed a hard copy form, they should present you with the hard copy form so you can note your test information. You may drop your test off to the EAC office or email If a student requires their test to be converted into an electronic format, we request that the test is provided at least 2-3 business days prior to the test date. 

Distance Learning - Please make extended time adjustments on Canvas. Follow the instructions listed here. 

Note Taking Assistance

Peer note taker -  If a student has been approved for a peer note taker and they are requesting a peer note taker in your class, they will present you with the Note Taker Agreement Form. Instructors are asked to help identify students who could act as note takers by making an announcement in class. Instructors may share their own notes if a note taker cannot be identified. Please notify EAC if you are having difficulty finding a note taker in a class. 

Assistive Technology/Software - A student may be approved for note taking software or audio recording of lectures (in face-to-face and online classes). Please allow the student to use their phones, tablets, laptops in class to utilize this software. The student should comply with the recording policy. 

Assistive Listening Devices

Some students with hearing impairments use assistive listening devices which amplify and transmit sound. Usually the person speaking wears some type of microphone, which transmits sound directly to a receiver being worn by the student. The instructor may be asked to wear a transmitter or microphone during class. Faculty may also need to restate questions or comments that are made by other students so that this information is transmitted to the student with the hearing impairment.

Interpreters or Real-Time Captioning

Students who are deaf or hard-of-hearing may use an American Sign Language interpreter or a Real-Time Captioner who transcribes the lecture so that the student can access instruction and participate in classroom discussion. The instructor should speak directly to the person who is deaf or hard of hearing rather than to the interpreter. The EAC will notify you if an ASL interpreter or Real-Time Captioner is required in one of your courses.

Course Materials in Alternate Formats

Students with a variety of disabilities may require course materials in alternate formats (electronic, audio, large print, etc.) in order to access course materials and content. Instructors are asked to provide advance copies of any course handouts so that EAC may prepare these materials for the students use in-class. If it is possible to get materials from instructors via e-mail or on a flash drive, this will speed up the process and ensure students’ timely access to books and materials.

It is the student’s responsibility to request Alternate Media services, to purchase required texts and provide EAC with course textbook information and a copy of the syllabus for each class in which alternate media services are requested. 

We also encourage instructors to adopt their textbooks by the bookstore deadline. A timely adoption of textbooks is key to providing students with timely alt media, as required by law.  

Extended Time on Tests

Follow the instructions listed here. 

Even if you do not believe the student will use the total time for the standard exam, you still must provide them with the accommodated time. Please do not discourage students from using their accommodations, including extended exam time accommodations. It is not the instructors’ responsibility to determine whether the student will use their time.


How to Refer a Student to EAC (link and form)

Questions? EAC Coordinator

Melissa Matthews x 4279

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Accommodations or EAC Questions